person working - Tools for Virtual Assistants
person working - Tools for Virtual Assistants

50 Best Tools For Virtual Assistants To Be Productive & Efficient

Read How CalAI Makes $600k/month with Founders Arm

How CalAI makes $600k/mo with VA's

Imagine you’ve just hired outsourced virtual assistants to help lessen your workload. Excited, you open your computer to get started on a project together so that they can learn the ropes. No matter what industry you're in, your new outsourced virtual assistant has probably never worked with someone in your field before. They can help you tackle your workload and get organized, but first, they need to familiarize themselves with your area of expertise. The smooth transition of your new virtual assistant learning your preferences and getting up to speed on your next project will be much less painful if you both understand these tools before diving into the work.

This blog will explore the best tools for virtual assistants to increase productivity and efficiency so your new assistant can help you get back to business in no time. One solution to help you with this transition is to hire a virtual marketing assistant. These specialized outsourced virtual assistants can help you streamline your marketing efforts, allowing you to get back to business quickly. And they already know the tools of the trade to help you organize and optimize your marketing operations to get your business back on track. 

Table of Contents

Why Tools Matter for VAs

man on mobile - Tools for Virtual Assistants

Virtual assistants have become essential in today’s business environment, offering on-demand, flexible support across a wide array of industries, including: 

  • IT

  • E-commerce

  • Healthcare

  • Finance

  • Marketing

Even traditionally face-to-face professions are embracing VA support: 22% of real estate agents now outsource tasks to real estate VAs, freeing themselves up to focus on client relationships and closing deals. As businesses accelerate their digital transformation and remote work becomes standard, the demand for virtual assistants continues to grow. But what makes a VA truly effective isn’t just their availability or expertise; it’s the tools they use to manage tasks, communicate efficiently, and deliver high-quality results.  

Why the Right Tools Make or Break a Virtual Assistant’s Performance

A few clear advantages drive the growth of the virtual assistant model: 

  • Cost savings: VAs work remotely and are typically paid by the hour or task, reducing the need for: 

    Full-time salaries

    Office space

    Equipment

  • Scalability: Whether a business needs help for 10 hours a month or 40 hours a week, VAs offer the flexibility to scale support as demand changes. 

  • Access to global talent: Businesses can tap into a vast pool of specialists across time zones and disciplines. 

  • Operational efficiency: Offloading administrative, technical, or repetitive tasks to VAs allows internal teams to focus on what moves the needle:

    Growth

    Strategy

    Innovation

But to fully realise these benefits, VAs must be equipped with the right tools. Because in a remote, tech-driven role, your toolkit is your workspace.

How the Right Tools Supercharge VA Performance

The difference between an overwhelmed VA and a highly efficient one often comes down to workflow and systems. Without the right tools, even the most skilled assistant can struggle to stay organised or keep up with multiple clients. When equipped with purpose-built software and apps, virtual assistants can: 

  • Stay organised across projects and deadlines: Project management platforms like Trello or ClickUp help VAs prioritise tasks, track progress, and keep clients in the loop. 

  • Communicate quickly and clearly: Messaging platforms, video conferencing tools, and asynchronous video tools like Loom enable fast, context-rich communication without the need for constant meetings. 

  • Boost productivity and eliminate bottlenecks: Utilise time-tracking tools, automation platforms like Zapier, and AI-powered assistants to reduce repetitive work and enhance accuracy. 

  • Securely manage and share files: Cloud storage solutions, such as Google Drive or Dropbox, provide easy and secure access to documents from anywhere in the world. 

According to industry research, VAs who actively use productivity and collaboration tools report up to a 20% boost in efficiency and a 25% increase in client satisfaction. Those metrics aren’t just impressive; they’re game-changing, especially for businesses that rely on fast turnaround and reliable support.

Tools Aren’t a Bonus. They’re a Foundation

In the virtual assistant world, tools aren’t just helpful; they’re essential. They enable smooth workflows, build trust with clients, and ultimately determine how scalable and successful a VA’s services can be. For businesses hiring VAs, equipping them with the right tools or choosing VAs who already use them isn’t just good practice; it’s a strategic investment in smoother operations and better outcomes. The right assistant, armed with the right tools, doesn’t just check off your to-do list; they become a growth partner.

Related Reading

Who Needs a Virtual Assistant
What Does a Pinterest Virtual Assistant Do
Benefits of Outsourcing to a Virtual Assistant
How to Use a Virtual Assistant

50 Best Tools for Virtual Assistants

1. Founders Arm: The Smartest Way to Hire Virtual Assistants and Offshore Talent

Founders Arm - Tools for Virtual Assistants

Hiring top-tier support shouldn’t be a bottleneck for growing startups, and with Founders Arm, it isn’t. Explicitly designed for fast-moving founders and lean teams, Founders Arm connects you with pre-vetted, highly skilled offshore talent at a fraction of traditional hiring costs. Whether you're looking for a virtual assistant, software engineer, or marketing professional, this platform streamlines the process, allowing you to scale with confidence and speed. 

Why Founders Arm? 

No recruitment headaches. No payroll stress. It's just great talent, fast. Founders Arm gives startups and small businesses an edge by removing the most significant barriers to hiring: 

  • Time

  • Cost

  • Complexity

Instead of spending weeks (or months) searching, vetting, and onboarding, you can plug into global talent in under two weeks, thoroughly screened and ready to work. Startups like Cal AI, Pam, and Turbolearn AI are already using Founders Arm to scale marketing, build backend operations, and expand their reach, all with 60% lower hiring costs compared to traditional methods. 

What Makes It Different? 

  • Pre-vetted talent: Only the top candidates make it onto the platform, so you're not wasting time sorting through unqualified resumes. 

  • No payroll headaches: Founders Arm handles the logistics. You get the flexibility of an independent contractor with none of the paperwork. 

  • Speed and flexibility: Get started in under two weeks, and even test out a candidate for free with a two-week trial. 

  • Scalable across roles: Whether you need an executive assistant, full-stack developer, or content marketer, the platform covers multiple disciplines. 

Why It’s Ideal for Virtual Assistant Hiring 

Hiring a virtual assistant through Founders Arm gives you access to experienced offshore professionals who are accustomed to: 

  • Supporting founders

  • Managing administrative tasks

  • Streamlining operations

  • Communicating across time zones

What you get: 

  • Executive-level support without the executive-level price tag 

  • Assistants who are fluent in modern productivity tools, like:

    Notion

    Slack

    Google Workspace

    HubSpot, etc.

  • Fast onboarding so your VA can start making an impact from day one 

Whether you're managing your inbox, coordinating your calendar, handling customer support, or building SOPs, Founders Arm provides reliable remote help that enables founders to focus on growth. 

Try Before You Commit 

Not sure if it’s the right fit? You can try a VA or engineer for free for two weeks, with no risk and no obligation to contract. It’s the perfect way to see the impact of great talent without the upfront commitment. 

2. Quixy 

Quixy is a cloud-based, no-code platform that helps you automate processes and construct limitless apps from a simplified interface. With easy drag-and-drop app building, you can build critical business apps for the smooth sailing of your workflow. Quixy can bring relief during this crisis by helping you transition to remote work.

3. Kintone 

Kintone is a no-code enterprise application platform that enables non-technical individuals to build sophisticated applications, processes, and databases tailored to their business needs. Kintone also offers hundreds of pre-built apps for corporate customers who need to get started quickly, like: 

  • CRM

  • Project management

  • Inventory management and much more

4. Power Apps 

Microsoft Power Apps is a low-code platform that enables enterprises to create and deploy apps using pre-built templates. It allows programmers to: 

  • Automate operational procedures and workflows

  • Simplify data management 

  • Distribution activities

Users can customize apps for their unique business needs, such as: 

  • Site inspections

  • Expenditure reporting, etc.

5. Evernote 

Evernote helps you: 

  • Take notes

  • Attach files

  • Scan photographs

  • Record voice messages

  • Capture a web clip

It helps you organize your tasks while working from home. From huge tasks to personal moments in one location, which you can access from your laptop or phone, even when you are not connected to the internet.

6. Monday / Monday.com

You’ve probably seen the commercials for Monday.com. It’s perhaps one of the most heavily promoted remote team tools out there right now. And maybe that’s one of the reasons why it’s so ideally suited for marketing agencies. Your agency can centralize into one Work OS all your: 

  • Work, processes

  • Tools

  • Files

Monday.com could just as easily fit under the project management tools heading above or the process documentation tools we’ll cover in a moment as it can handle project management, goal tracking, and team processes. 

How Virtual Assistants Use Monday.com to Stay Organised and Aligned with Teams

Monday.com is a work OS that enables teams to run: 

  • Projects

  • Handle tasks

  • Workflows

The platform includes several features that help track projects to meet deadlines or provide an easy view of essential data from the Dashboard. Monday.com frees teams from manual work and brings them together in a cooperative workspace.

7. Asana 

Asana is one of the best work-from-home solutions, as it helps you centralize all your team's work in one place. Remote work makes it challenging to organize tasks and monitor progress. You can design custom rules to perform routine processes, such as allocating work, creating due dates, and more, to increase efficiency. You can select from over 50 project themes, customize them to fit your workflow, and make project management enjoyable for everyone.

8. ClickUp 

ClickUp is more than simply a task manager. It includes: 

  • Sections for documents

  • Reminders

  • Objectives

  • Calendars

  • Inbox

ClickUp is fully adaptable, enabling multiple teams to plan, coordinate, and communicate effectively using the same platform. ClickUp reduces the friction associated with using various apps.

9. Jira 

Jira is designed primarily for application development. Jira is an excellent work-from-home tool for high-performance teams since it facilitates testing opportunities and agile methodologies. Jira is an Atlassian ecosystem product that integrates with other Atlassian products, such as Confluence and Bitbucket, to simplify software development.

10. Proofhub 

With Proofhub, tasks can be readily assigned to people or teams, and critical tasks can be prioritized using: 

  • Deadlines

  • Timelines

  • Tags

You can initiate one-on-one or group discussions with team members or customers using ProofHub. You will even have your dedicated area to make announcements and honor team accomplishments.

11. Teamwork 

Teamwork is a project planning tool that aids in-house groups and agencies in improving things that are top priorities when working from home, like: 

  • Cooperation

  • Visibility, responsibility

  • Outcomes 

It takes care of the technicalities, allowing your team to focus on achieving the outcomes that matter most to your organization. It has all the tools you need to: 

  • Plan

  • Communicate

  • Execute your work

12. Todoist 

Todoist divides massive projects into smaller sub-projects or tasks, which can be categorized using: 

  • Labels

  • Filters

  • Task impact levels

Within their Todoist account, users can: 

  • Add new tasks

  • Manage the progress

  • Examine all completed tasks

Organizations can use Todoist Karma to award points for completed tasks, allowing them to meet weekly and monthly performance targets rapidly.

13. Zoho Projects 

Zoho Projects is a popular project management program for mid-sized agencies. It's a great task management tool for organizing, monitoring, and collaborating on your clients’ projects. With Zoho Projects, your remote team members can complete projects and launch client campaigns successfully, all from the comfort of their homes. 

14. Lattice 

Lattice transforms your people strategy by connecting performance management, employee engagement, and career development in one unified solution. Although it shares some of the same functions as Notion, the way it positions itself as a “people success platform” effectively highlights the importance of treating your human resources as individuals first. Agencies use Lattice to create and track goals, as well as set up regular 1:1 meetings with their remote team and perform quarterly reviews. 

15. Notion 

Notion is an AI-powered knowledge management platform and remote work software that helps you capture, organize, and manage your: 

  • Ideas

  • Goals

  • Processes

  • Meetings

It's perfect for marketing agencies that need to track their progress and deadlines. The main challenge with Notion is that it is so powerful that there is a steep learning curve when using the platform to manage projects. If your agency has a dedicated EOS integrator or project manager, they’ll probably love Notion. If not, you may find that another tool makes more sense. 

16. Ninety.io 

Ninety.io is a growing set of solutions that help you connect your data, opportunities, issues, procedures, and people to achieve your goals. An EOS-licensed software, Ninety.io focuses on productivity and follows many of the robust EOS protocols.

17. Google Sheets 

If your agency doesn’t want to invest in a dedicated goal-tracking platform, Google Sheets is a simple and effective way to track your goals and OKRs. Although it may not be as visually appealing or straightforward to set up, you can utilize Google Sheets to track your progress, deadlines, and your team's activities toward those goals. Sharing files with Google Sheets is incredibly easy; simply set the correct permissions and send a link.

18. Smartsheet 

A similar approach is a tool called Smartsheets. It’s a cloud-based platform that helps you store and organize data, making it ideal for marketing agencies that need to track their progress and deadlines. Smartsheet is a dynamic workspace that enables organizations to manage projects, automate processes, and rapidly create new solutions, all with no-code tools that are easy and intuitive to work with.

19. Zapier 

Zapier was founded in 2011 and has already assisted over 1.8 million people with their automation requirements. Zapier automates the transfer of data across your online applications, allowing you to concentrate on your most critical tasks. Zapier allows you to quickly create custom workflows for over 4,000 online applications and integrate tedious operations.

20. Make 

Make, previously known as Integromat, is a cloud-based platform that enables you to automate online operations by connecting applications and services through sophisticated, codeless integrations. Users can utilize the solution to create sophisticated processes that integrate various systems, and it features: 

  • Automated error management

  • Comprehensive action logging

  • Scheduling and more

21. Workato 

Workato is the most popular platform for integration and automation. Workato is a pioneer in enabling business and IT teams to connect applications and automate business operations while maintaining security and compliance. It allows businesses to get real-time results from corporate events. There is no need for coding, and the platform utilizes machine learning technologies to enable automation design and execution 10 times quicker than traditional platforms.

22. Trello 

Trello is a popular remote collaboration application for managing projects, organizing tasks, and keeping your team’s work systematic in one place. Trello cards can be used to organize and monitor your employees’ tasks. Custom Fields can help you capture information such as: 

  • Fees

  • Times estimates

  • Cell phone numbers and more

Butcher, a built-in automated tool in Trello, allows you to automate project activities and decrease the number of manual actions on your project board.

23. Basecamp 

Basecamp is primarily focused on team collaboration. You can establish a separate comment board, to-do checklist, file systems, and calendar for each project. It enables you to access the right information at the right time, in contrast to having multiple documents scattered throughout. Basecamp makes work easy by putting everything in one place, bringing transparency to work progress, and ensuring 24/7 access.

24. Hubstaff 

Hubstaff is a real-time monitoring tool that streamlines the management of remote and field teams. The technology is available in compact applications for web, desktop, and mobile devices, aiding in team productivity and accountability.

25. Toggl 

Toggl is an excellent tool for monitoring and reporting. Toggl allows you to start monitoring time with just a single click. You can add a project, customer, description, and label to each segment of the time log. Separate workspaces can also be created for various teams.

26. Kickidler 

Kickidler is the next-generation staff monitoring and user activity monitoring application. Kickidler software is a valuable tool for: 

  • Automating employee management

  • Enhancing corporate productivity

  • Safeguarding information

Kickidler’s main features include online computer surveillance, recording and replaying of workers’: 

  • Activity histories

  • Performance evaluation

  • Time tracking

  • Cybersecurity

Kickidler can enhance internal communications and facilitate task analysis.

27. Time Doctor 

Time Doctor is a useful work-from-anywhere tool for tracking work efficiently and keeping workers away from distracting websites and applications. Leaders or managers can quickly identify who is functioning and who is not at a glance and utilize pop-ups to notify personnel. Time Doctor snaps screenshots of your group members’ displays at specific intervals. Managers can obtain daily or weekly data to better understand how their employees spend their time and how they use the website and applications. Employees can also review their time consumption statistics to identify and address time-wasting behavior promptly.

28. Google Drive 

Google Drive, one of the best remote working platforms, enables you to save, access, share, and edit files from anywhere in the world. Google Drive works seamlessly with Slides, Docs, Sheets, and other cloud-native applications, enabling you and your team to collaborate in real-time. Furthermore, Google’s AI and search technologies can guess what you are looking for and assist you in finding your files more quickly.

29. Dropbox 

Dropbox was the first independent cloud storage service to hit the market, allowing users to easily share files and documents. It has become a cult favorite due to its simple layout, extensive file-sharing tools, and collaboration opportunities. Dropbox also provides a Paper app that allows you to edit Word files without downloading anything, albeit you will not be able to edit any other file types.

30. Google Meet 

Another popular virtual meeting platform is Google Meet, which millions of individuals use to interact with one another. The UI is straightforward to use; just click the “New Meeting” button to produce a new meeting link that can be shared with attendees. Users can utilize keyboard shortcuts to manage the camera, microphone, and other accessibility functions in Google Meet. You can exchange messages, documents, or links instantly without interrupting or halting meetings, making them more engaging and interactive. 

31. Zoom 

Due to the ongoing epidemic, Zoom has swiftly adapted as a remote working tool by individuals for personal and business video chats. The technology enables users to make free video chats with up to 50 individuals for a total of 40 minutes. Paid users can join a video call with up to 500 participants. Users can record full-length movies, participate in video conferences, share their screens, write on a virtual whiteboard, and plan meetings using Zoom.

32. Microsoft Teams 

Microsoft Teams is designed to boost productivity. It enables users to: 

  • Share information

  • Chat in real-time

  • Book meetings

  • Add files and so much more

It is a superb workplace chat software, but its video calling feature is just as interesting and helpful. Video conferencing and calling can be started directly from a user’s chat. It proves to be very useful, even for an organization that has adopted hybrid working, making communication as easy as if someone were sitting next to your cubicle.

33. Hangouts 

Hangouts offer secure team chat and video conferencing for Google users. This remote working tool has many of the same capabilities as Zoom, but without requiring any application downloads. Hangouts enable easy connectivity with other Google products, such as Google Drive and Calendar, allowing for collaboration and smoother remote or hybrid working with anyone using the G Suite ecosystem.

34. Slack 

Slack is an enterprise communication network consolidating conversations, resources, and files into a single location. Slack is an online messaging platform that offers a range of add-ons for various corporate applications. Since the fundamental function of Slack is to interact with others, add-ons are not necessary for use. Group messaging and direct messaging (DM) are the two forms of conversations available in Slack.

35. Troop Messenger 

Troop Messenger is a simple and intuitive workplace messaging application with a consistent UI and UX. To provide continuous workflows, it includes capabilities such as: 

  • One-on-one chat

  • Group discussions

  • Document previews

  • Voice communications

  • Screen sharing and more

To-do checklists and slips are also included in the system, allowing users to track critical tasks and take notes during conferences.

36. Blink 

Blink is a comprehensive employee solution application for remote workers, helping them communicate, increase productivity, and stay informed. Blink offers features such as: 

  • A configurable activity feed

  • Collaborative calendars

  • Third-party connectors

  • Messaging capability

  • Unified search and more

It was created to enhance the employee experience by providing a digital app and a unified communication solution.

37. Canva 

Canva is a user-friendly graphic design and video editing application that enables you to create and share content with ease, thanks to its intuitive drag-and-drop interface. Users of Canva can choose from thousands of design layouts for every project, including: 

  • Slideshows

  • Social media posts

  • Banners

  • Brochures

  • Presentations

38. Figma 

Figma is a cloud-based UI prototype and design platform that lets different teams collaborate on generating, testing, and delivering product concepts. Figma enables users to develop prototypes using hover, on-click, or button-press events, as well as GIFs to add video components or animations.

39. Google Forms 

Google Forms is a free online form creator that lets users create simple or complex surveys and tests to collect and organize information. Users can use Google Forms to create a form with a range of features, including: 

  • Various question formats

  • Alternative variables

  • The ability to reorder questions using drag-and-drop

Users may save all collected data to a Google Sheets file and review it there.

40. Typeform 

Typeform is a data-collecting tool with a lot of flexibility. When it comes to generating surveys, forms, and quizzes, the platform gives you a lot of options. The design process is simplified and expedited by templates and dynamic design. Typeform is unique among other online survey platforms due to its ability to create logic jumps. You may combine numerous forms into one using a logic jump.

41. Equals 

Equals is a flexible spreadsheet and reporting software trusted by growing startups, including Notion, Intercom, Descript, and others, to maximize the value of raw data.

42. Airtable 

Airtable is a software application that enables users to create solutions to boost team agility and accelerate creativity. Airtable enables developers to create a customizable database. Airtable’s building blocks allow teams to model the objects they work on, establish connections between them, and develop views that are specifically customized to their job.

43. WooBoard 

With one-click acknowledgment, social features, and personalized reporting, WooBoard enables a unified scoring system that fosters everyday participation. It allows your employees to acknowledge and appreciate one another’s accomplishments daily. WooBoard enables workers to exchange their Points for gift cards by activating the Rewards Store. It is a fun and easy platform for all organizations, with a social structure and a uniform Points System that incentivizes all engagement acts.

44. Empuls 

Empuls is a fun employee engagement platform. It enables your employees to recognize and reward one another based on their activities. It includes a section of vouchers from which the employees can redeem earned points and benefits. It is an all-in-one employee recognition, reward, and engagement platform.

45. Rybbon 

Rybbon is a one-stop solution for managing digital rewards programs. You can send rewards from famous brands such as: 

  • Amazon

  • Uber

  • Google Pay, among others

Thanks to Rybbon’s simple integration, you can not only use it for employee recognition but also utilize it for marketing, surveys, and more.

46. InVision 

InVision Freehand enables teams to interact on a whiteboard in real-time. Hybrid workplaces today require tools that simulate the experience of working side by side, even when colleagues are 1,000 km apart. You can use InVision for whiteboarding in two ways: 

  • You can establish a LiveShare meeting where people can share a space and start sketching immediately.

  • You can begin with a blank whiteboard and share it with your team.

47. Sketchboard 

Sketchboard is an online whiteboarding application that allows remote teams to discuss and generate ideas in real-time. The tool comes with many pre-designed symbols for usage in: 

  • Roadmaps

  • Software schematics

  • Project processes

Each whiteboard can be customized with tags and rights (including private and password-protected options).

48. 1Password 

One challenge that continually plagues remote teams is password management. Keeping track of core passwords for applications and other tools can be a challenging task. This is exacerbated when people join or leave the agency. 1Password is a password management tool that helps you keep track of your passwords and login information. 

Balancing Security and Convenience in Password Management Tools

It's a must-have for any remote team, as it helps keep your data safe and secure. Suppose someone leaves the agency, and you need to change multiple passwords. In that case, you only have to update them in one place, and the new passwords will instantly be available to everyone who remains on the team. The one downside of 1Password is that, for security reasons, it constantly logs users out of the system. Therefore, to log in to any given tool or platform, you first need to log in to 1Password to access the login information. 

49. LastPass 

Another password management option is LastPass. One benefit of LastPass is that, despite the name, it takes security beyond the password. Use it to: 

  • Store payment information

  • Memberships

  • Insurance cards and other essential details

It also includes Dark Web Monitoring, so your agency receives alerts if any confidential account information is at risk.

50. Box 

Box is a cloud-based storage and file-sharing platform designed to meet the specific needs of businesses. It offers secure file storage, collaboration tools, a virtual assistant, and advanced analytics features. With its robust security protocols, Box ensures that sensitive business data remains protected while facilitating seamless collaboration among team members. The platform enables users to share files, collaborate in real-time, and track version history, making it ideal for teams working on large projects or documents. Box integrates with a wide range of third-party apps, streamlining workflows and enhancing team productivity. It’s a comprehensive solution for business-level file management. 

Related Reading

Social Media Virtual Assistant
Virtual Assistant vs. Executive Assistant
Virtual Assistant Packages Examples
Freelancer vs. Virtual Assistant
Hire Virtual Assistant for Social Media

Best Practices for Choosing and Using Tools

business meeting - Tools for Virtual Assistants

Start With Your Business Needs

Before introducing any new app or platform, take a step back and identify your core business needs and workflows. 

  • What specific tasks is your VA handling? 

  • Is the focus on:

    • Email management

    • Content creation

    • Lead generation

    • Customer support

By mapping out your recurring tasks and bottlenecks, you’ll gain clarity on which tools will deliver the most value, whether that’s a robust project management platform or a simple time-tracking app. A VA who handles scheduling and customer communication, for instance, may benefit most from: 

  • Calendar tools

  • Booking systems

  • Shared inbox software

Prioritise Integration and Workflow Compatibility

One of the most important considerations is how well your tools integrate. A fragmented tech stack forces your VA to waste time and increases the risk of error when: 

  • Juggle logins

  • Re-enter information

  • Switch between platforms

The Importance of Tool Compatibility in a Virtual Assistant’s Tech Stack

Look for tools that sync effortlessly with your existing systems. For example, if you’re using Google Workspace, ensure your project management and scheduling tools integrate seamlessly with Gmail and Google Calendar. If you’re in e-commerce, make sure your customer support and inventory tools are compatible with platforms like Shopify or WooCommerce. The more connected your toolset, the more streamlined your VA’s workflow will be. 

Consider Usability, Scalability, and Cost 

An intuitive interface is critical. No matter how powerful a tool is, if it’s clunky or confusing, it will slow your VA down. Select platforms with intuitive dashboards, straightforward navigation, and comprehensive onboarding support. Also, consider scalability. As your business grows, your VA’s responsibilities may expand, too. Opt for tools that allow you to upgrade features or add users without requiring a switch to a new platform. Be honest about your budget. Many excellent tools offer free tiers or affordable starter plans, but the actual value lies in how much time and efficiency they unlock. A tool that costs $20 a month but saves your VA two hours a week is worth the investment. 

Test Before You Commit 

Don’t rush into annual subscriptions or long-term contracts. Take advantage of free trials, live demos, or monthly plans before locking in. This allows you and your VA to explore how the tool integrates into your workflow and whether it effectively addresses the problem it claims to solve. It also creates a low-pressure environment for collaboration, your VA can provide feedback, flag limitations, or suggest alternatives based on their own experience with different tools. 

Try Out an Engineer or Assistant for Two Weeks for Free - Book a Call to Learn More

Founders Arm connects you with top offshore talent, allowing you to skip the hiring headaches and focus on your business. The company has a massive global network of: 

  • Pre-vetted virtual assistants

  • Marketers

  • Engineers and more

They match you with a professional who fits your company culture, business needs, and goals so that you can onboard them in just a few short weeks. This helps you save time and money while providing the assistance you need to grow your startup. 

Founders Arm Can Help You Build Your Dream Team 

If you want to take your startup to the next level, you need a team of skilled professionals to help you reach your business goals. The problem is that hiring qualified talent isn’t easy. You face: 

  • Stiff competition from other companies

  • Lengthy recruitment processes

  • Onboarding challenges

Founders Arm helps you bypass all of these headaches by connecting you with exceptional offshore talent who can help you grow your business. For example, they’ve helped companies like Cal AI scale influencer marketing to reach millions, TurboLearn AI amplifies their reach in the education market, and Pam builds backend operations to support rapid growth. 

Save Time and Money With Offshore Talent 

Hiring offshore talent is a great way to save money and time. First, the cost of living in many countries is significantly lower than in the US. This means you can pay qualified offshore professionals a fraction of what you’d pay someone in the States. For example, you can hire a US-based virtual assistant for around $60, while their offshore counterpart might only charge $25. That’s a 58% price difference for the same role. Next, the recruitment process is much shorter when looking for offshore talent. With Founders Arm, you can skip the lengthy hiring process altogether. Instead, you’ll get matched with pre-vetted candidates who are ready to help your business grow. 

Try Before You Buy With a Free Trial

Founders Arm offers a free two-week trial with their offshore talent. You can work with an engineer or assistant and assess the quality of their work for yourself before making a commitment. This helps you make a more informed hiring decision so you can feel confident you’re getting the right professional to help you grow your business.

Related Reading

Virtual Assistant for Social Media Marketing
How to Hire a Virtual Assistant for Internet Marketing
Best Virtual Assistant Agency
How to Find a Good Virtual Assistant
Virtual Assistant Services for Small Businesses
• Affordable Virtual Assistant Services

We help startups hire cracked offshore talent.

© 2025 Founders Arm. All rights reserved.

We help startups hire cracked offshore talent.

© 2025 Founders Arm. All rights reserved.

We help startups hire cracked offshore talent.

© 2025 Founders Arm.
All rights reserved.